Payroll software for Malaysia: EPF, SOCSO, EIS and PCB
Ai Flowi’s HR AI staff gives Malaysian SMEs payroll calculations covering four statutory items: EPF, SOCSO, EIS and PCB. It also provides payslip PDFs, attendance with geofence checks, leave management and employee self-service. Payroll is calculated and recorded; no money is transferred.
Updated 21 October 2026; facts checked 21 October 2026.
By Ai Flowi.
Compare the HR and payroll features
Use this checklist when comparing payroll software for your organisation. Ask to review the statutory table for the relevant year, a sample payslip, the attendance process and who can view salary data.
| Feature | What it does | What you need to supply |
|---|---|---|
| Payroll and statutory calculations | Preview, calculate, submit, record payment and cancel payroll runs. The yearly statutory table covers EPF, SOCSO, EIS and PCB. Recording payment does not transfer funds. | Your employee and salary records; arrange a yearly table review. |
| Payslip PDFs | Generate payslip PDFs. Employees can view their own payslips in self-service. | Nothing extra beyond your payroll records. |
| Attendance GPS and geofence | Clock in and out in the app, check the geofence, count late and overtime minutes, and approve or reject an attendance correction request. | Your site details and attendance rules; check location access during setup. |
| Leave management | Manage leave types, policies, applications, entitlement balances and a calendar view. | Your leave policies and employee entitlements. |
| Shifts and roster | Define shifts and assign a roster. | Your shift pattern. |
| Employee records and salary access | Keep employee, position, team and site records. Salary and bank data require field permissions and an extra verification step. | Your employee records and access decisions. |
| Employee self-service and claims | Employees can view their own leave, attendance and payslips, apply for leave and submit expense claims. Accountants decide claims and record payment; no money moves. | Your claim rules; use your own payment process. |
| HR policies and escalation | Keep HR knowledge and rules for when the HR AI staff should escalate a case. | Your approved policies and escalation rules. |
Payroll with EPF, SOCSO, EIS and PCB
Payroll runs support preview, calculation, submission, a recorded payment step and cancellation. The statutory table is kept by year and covers EPF, SOCSO, EIS and PCB. Arrange a yearly review of that table before relying on the calculations.
AI actions involving money require approval by a second person. Approval records an authorised action; it does not initiate a bank transfer. AI decisions, writes, approvals and denied attempts are kept in an append-only activity log. Read about human approval for AI actions and the AI action audit trail.
For the yearly review, consult the official EPF employer contribution guidance and PERKESO contribution guidance. Links checked 21 October 2026. Ask your payroll reviewer to check the applicable PCB guidance separately; this page does not quote statutory rates.
Attendance GPS: clock-in, geofence and corrections
Staff clock in and out from the app. Attendance includes a geofence check, late minutes and overtime minutes. A missed or incorrect attendance entry can be handled through a regularisation request, which can be approved or rejected.
For a demo, choose a site and ask to test clock-in, clock-out and a correction request. Check the location behaviour on the devices your staff use.
Leave management and entitlement balances
Set up leave types and policies, manage applications and review entitlement balances alongside a calendar view. Employees can apply for leave and view their own leave information through self-service.
Use a sample leave request to review the workflow with your HR manager. Bring your organisation’s leave policy so the discussion follows your rules.
Payslip PDFs and employee self-service
Payroll includes payslip PDF generation, and employee self-service includes access to each employee’s own payslips. Self-service also covers attendance, leave and claims. Salary and bank data are protected by field permissions and an extra verification step.
If you are also reviewing staff expense claims, see the Account AI staff. For planning joiner tasks, read the employee onboarding automation guide.
This section: written by Ai Flowi; facts checked 21 October 2026.
HR beyond payroll: recruitment, lifecycle and planning
HR AI staff also keeps recruitment, employee lifecycle, performance and training records. Use these to organise the work around payroll; a recorded reminder or document-signing request is not proof of delivery or a completed signature.
Updated 21 October 2026; facts checked 21 October 2026
By Ai Flowi · Documented product features · Editorial policy
Choose the part of the employee journey your team needs to organise, then decide who maintains the records and who checks the next step. Start with a sample opening or joiner checklist rather than assuming every HR decision can be delegated.
| Area | Documented capability | Your input or review | Boundary |
|---|---|---|---|
| Recruitment | Job openings, candidates and candidate stage changes. | Your opening details and a person to review candidate progression. | A candidate stage records progress; it is not a hiring judgement. |
| Employee lifecycle | Onboarding checklists and tasks for joining, changing role and leaving. | Your checklist and the people responsible for completing it. | Review the work behind a completed task. |
| Performance | Goals, KPIs, review cycles and recorded reminders. | Your goals and a manager to conduct the review. | Reminder delivery has not been verified. |
| Training | Training records. | Your training information and review process. | A record alone does not establish a qualification. |
| HR documents | Letters, documents and PDF generation, with verify and void actions. | Approved content and a person to check the document. | A signing request is recorded, not sent to a signing provider. |
| Headcount planning | Capacity, payroll cost total and a what-if hiring simulator. | Review your recorded inputs and scenario assumptions. | A scenario does not make the employment decision. |
Keep self-service separate from management decisions
Employee self-service includes each employee’s own documents, team and performance information, alongside the payslip, leave, attendance and claim functions described above.
Department and sensitive-field grants define access; salary and bank information also require an extra verification step.
Agree who can maintain candidate records, conduct reviews and check lifecycle tasks. Test the proposed access with synthetic records before using real employee information. A person responsible for a review should check the underlying work and discuss the decision with the employee.
Illustration: review a hiring scenario
Illustration – example setup, not a customer result.
Assume a team is considering an additional role and has entered its relevant HR records. The manager wants to review capacity and payroll context before deciding whether to open a position.
The HR capacity view, payroll cost total and headcount simulator support that planning discussion. Recruitment records can hold a job opening and track candidate stages.
See cross-department reports for the wider view and PDF limits. Review mobile access before choosing device tasks.
Keep the scenario assumptions beside the decision notes. Ask HR and the person responsible for the budget to review them. If the role proceeds, use a joiner checklist to plan the work; do not treat the scenario as a completed recruitment or onboarding process.
Documents, payroll exports and responsible review
HR document signing is a recorded request; it does not establish a sent or completed electronic signature. Performance reminders are recorded, with delivery still unverified.
Payroll supports bank-file export. Bank-format compatibility still needs checking; no named-bank compatibility is established here.
Payroll payment is recorded only; no funds move. Exporting a payroll file does not transfer salaries. Statutory tables require yearly review.
AI reversible writes wait for approval by default and an owner can set them to run automatically; irreversible writes and money actions always need approval; money actions need a second approver; approval never moves money.
For a demo, ask to review candidate stages, a join-change-exit checklist, a performance cycle and a training record. Ask to see the document request state separately from any signature evidence. Bring your own review criteria and keep payroll interpretation with the responsible reviewer.
Read the recruitment process guide and onboarding guide for process planning. Confirm the department scope through the AI staff hub and Account AI staff page. Review access controls and action controls before a demo.
What is not included yet
- No salary transfers. The payroll payment step records the run; your organisation handles the actual payment separately.
- Yearly statutory table review remains necessary. Calculations are available, but a reviewed table is still part of your payroll setup.
- Performance reminders are recorded. Delivery connects through your own business account.
- HR document signing is a recorded step; an e-sign request is not sent to an external signing provider.
Frequently asked questions
What are the top 10 payroll software in Malaysia?
For a useful shortlist, compare EPF, SOCSO, EIS and PCB calculations, payslip PDFs, attendance corrections, leave balances and salary access controls. Ai Flowi’s HR AI staff covers these features. Ask each provider to demonstrate them with sample records before choosing.
What is the best free payroll software in Malaysia?
When evaluating a free option, check its statutory table review process and payslip output first. Ai Flowi’s HR AI staff provides yearly statutory tables and payslip PDFs. Ask about availability and terms in a demo.
Which software is mostly used for payroll?
This feature guide does not establish which product has the most users. For your own shortlist, review the work you need to handle: payroll calculations, attendance, leave and employee access to payslips. Ai Flowi’s HR AI staff includes those functions.
What payroll software is best?
Choose by testing your payroll requirements. Ai Flowi’s HR AI staff offers calculations for EPF, SOCSO, EIS and PCB, payslip PDFs, geofence attendance and leave management. Review the yearly statutory table and salary permissions. Actual salary payment stays with your organisation.
Review the fit with your team
Bring sample payroll inputs, an attendance correction and your leave policy. Ask to review the calculations, payslip access and approval process during a demo.