Quotation and invoice software for Malaysian SMEs
Ai Flowi AI staff records quotations, orders, invoices, deliveries, returns and credit notes in one web app, including PDF documents. The Sales department keeps the sales documents and the Account department creates invoices, bills and credit notes. Invoice data can be prepared in the Malaysia e-Invoice format (UBL 2.1); submission to LHDN MyInvois is not included yet.
By Ai Flowi · Published
From quotation to credit note
| Document | Department | What is supported |
|---|---|---|
| Quotations, orders, deliveries and returns | Sales | Recorded in the Sales department, including PDF documents. |
| Invoices and credit notes | Sales and Account | Recorded in Sales; the Account department creates invoices and credit notes with issue, void and PDF operations. |
| Supplier bills | Account | Bills are created in Account. Purchase orders and goods receipts are kept in Stock. |
Payments are records, not transfers
The Account department records payments, receipt images and verification decisions. Recording a payment does not move funds. Bank-statement files can be imported and the app suggests matches; staff can match, unmatch or ignore lines. Live bank feeds and online payment collection are not included yet.
Malaysia e-Invoice: what is and is not included
AI staff prepares invoice data in the Malaysia e-Invoice format (UBL 2.1). Submission to LHDN MyInvois is not included yet, and digital signing is not included yet. If your business must submit e-Invoices now, plan a separate submission route and confirm the current scope with Ai Flowi in a demo.
Approval before anything irreversible
Reversible AI writes wait for approval by default. Irreversible writes and money actions always require approval, and money actions require a second approver. Supported reversible actions can be undone within 24 hours. See AI action approvals.
Frequently asked questions
Can I create quotations and invoices as PDFs?
Yes. The Sales department records quotations, orders, invoices, deliveries, returns and credit notes, including PDF documents.
Does it submit invoices to LHDN MyInvois?
Not yet. Invoice data is prepared in the Malaysia e-Invoice format (UBL 2.1), but MyInvois submission and digital signing are not included yet.
Does it collect online payments?
No. Online payment collection and live bank feeds are not included yet. Payments are recorded, and recording a payment does not move funds.
Does it connect to my existing accounting software?
No. External ERP or accounting-system synchronisation is not included yet; the product manages its own business records.