ERP software for Malaysian SMEs
Ai Flowi AI staff gives a Malaysian SME one web app for the records an ERP system usually covers: sales, customers, stock, accounts and HR. Each department keeps its own records and tasks, and AI actions pass through permission and approval controls. It manages its own business records; synchronisation with an external ERP or accounting system is not included yet.
By Ai Flowi · Published
What the five core departments cover
| ERP area | Department | What it keeps |
|---|---|---|
| Sales and order processing | Sales | Leads and scoring, sales funnels, quotations, orders, invoices, deliveries, returns and credit notes, including PDF documents. |
| Customer management | CRM | Companies, contacts, deals, pipelines and stages, contracts and renewals, follow-up rules, segments, and CSV import and export. |
| Inventory and purchasing | Stock | Items, warehouses, locations and stock movements, reorder suggestions, suppliers, purchase orders, goods receipts, stocktakes, barcodes and bills of materials. |
| Finance | Account | Chart of accounts, double-entry journals, invoices, bills and credit notes, bank-statement file matching, budgets, tax summaries and period close. |
| People and payroll | HR | Employees, attendance, leave, shifts and rosters, recruitment stages, and payroll using yearly statutory tables for EPF, SOCSO, EIS and PCB. |
A company dashboard, tasks and approvals, activity history and a shared inbox support work across the departments. See the SME business dashboard and ERP reporting pages.
How AI actions are controlled
AI actions are classified as reads, reversible writes, irreversible writes or money actions. Permissioned reads can run automatically. Reversible AI writes wait for approval by default. Irreversible writes and money actions always require approval, and money actions require a second approver. Audit and approval history is append-only. Read more on AI action approvals and security.
What is not included yet
- Synchronisation with an external ERP or accounting system.
- Submission to LHDN MyInvois and digital signing. Invoice data can be prepared in the Malaysia e-Invoice format (UBL 2.1).
- Live bank feeds, salary transfers, supplier transfers and online payment collection. Financial actions are records, subject to approvals.
- A Bahasa Malaysia product interface. The interface supports English, Chinese, Japanese, Korean and Russian.
- Store-distributed native mobile apps. The supported format is an installable web app.
No claim is made here about customer counts, savings or replacement of employees. Confirm the enabled scope for your business in a demo.
Who it suits
AI staff is intended for small and medium-sized businesses that need departmental records in one application, and for owners and managers who need to see departmental activity and pending approvals. If you already run separate tools, compare the approach in AI staff vs separate CRM, payroll and accounting apps.
Frequently asked questions
Is Ai Flowi AI staff an ERP system?
It covers the records an ERP system usually handles for an SME: sales, CRM, stock, accounts and HR, in one web app with approval controls. It manages its own records and does not synchronise with an external ERP yet.
Does it support Malaysian payroll?
The HR department calculates payroll using yearly statutory tables for EPF, SOCSO, EIS and PCB and produces payslip PDFs. Statutory tables require yearly review, and salary transfers are not included yet.
Can it submit e-Invoices to LHDN MyInvois?
Not yet. It prepares invoice data in the Malaysia e-Invoice format (UBL 2.1), but submission to LHDN MyInvois and digital signing are not included yet.
Can the AI make payments on its own?
No. Money actions always require approval and a second approver, and recording a payment does not move funds.
How do I find out the price?
AI staff availability and scope are discussed in a demo. AI Flowi Workflow is a separate offer, and its subscription pricing is not AI staff pricing.